Staff management software Smooth data management with Core HR

Centralize and manage employee data from the moment they sign their contract up until the moment they leave the company

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Onboard new recruits

Your new recruits fill out their HR files before they even arrive, submit their documents online and follow a streamlined integration process.

Customized HR files

Build HR files that suit your company’s needs, depending on your local context. Make the most of your database and generate customized documents in just a few clicks.

Centralized information

All employees’ HR data are stored in a single place and your co-workers can update their information themselves. You or your fiduciary are notified of any changes and you can extract custom reports.

Build your own HR file and secure your data

Centralized and customized information

Your employees’ HR data are stored within a single database, which you can customize as you wish.

Update your employee information

Your employees have access to their own HR file. They can update their address, bank details, or any other relevant information. You can also launch campaigns once or twice a year to ensure that you have reliable data.

A streamlined integration process

Plan and assign tasks to welcome your new recruits, so that nobody puts the newcomer in a corner. From sending the administrative form to the end-of-probation interview, everything is under control.

Accelerated HR processes

Your administrative documents are automatically filled in with information stored in Core HR, which saves you from retyping.

HR file Updates Onboarding Document generation

"Employees can update their information directly on the tool so I am not receiving emails every time someone changes something. Still if it is something I need to know about (address, bank account) I get an alert and this works perfectly."

– Laia Busquets, HR Business Partner at Younited Credit

Whistleblowing channel: your Corporate Governance asset

Since 2023, the Whistleblower Directive has applied to companies with more than 50 employees in the EU. Companies must offer the opportunity to anonymously report violations such as theft, discrimination, bullying, fraud, sexual harassment, and other violations. Although Swiss employment law does not explicitly require a whistleblowing system, effective internal controls and an appropriate organization of the risk management and compliance function are an important part of good corporate governance for many companies.

For this reason, Core HR offers a whistleblowing channel that can be activated easily and in just a few minutes.

100% anonym

Any whistleblower, whether an employee or an external person, can report misconduct anonymously anytime. Each report is given a unique identifier and password that can be used to track the case anonymously.

Data protection and confidentiality

We naturally guarantee data transparency and data protection for all users of the Whistleblowing channel. Incoming reports are processed by persons you define upfront and in the languages of your choice.

Ready to use within minutes

You can make the anonymous reporting channel available as soon as you have defined general settings, such as access rights to the reports or introductory texts. We provide you with a link to integrate the whistleblowing channel into your website easily.

"The burden which is well borne becomes light" A precept from Ovid that you can apply to HR administrative management.

Managing administrative procedures and updating HR data are recurring and necessary tasks. As they are tedious and with no added value, you want to spend as little time as possible on them.

Core HR was designed to free you from these tasks.

With an up-to-date HR file and data at your fingertips, you can easily manage your employees’ administrative tasks. No more running around looking for bank details, employment contracts or information for the calculation of employee tax. You have more time to spend on the things that matter to you.

They trust us :

Store all data in a customized HR file

Core HR consolidates all employees’ HR data in a single place, whether it is their work contract, their contact information, their IBAN, their insurance documents, work permit, language skills…

The structure of the HR file can be fully customized. All storage formats have been designed to make the HR department autonomous in data management and you can create as many fields as you want.

You can choose which data you wish to track, set up visibility and modification rights for specific employees, and be alerted by email in case of changes. You can even launch update campaigns on some important data.

Core HR also helps you know better the people you work with: you can easily check the organization chart, birthdays and new arrivals.

Integrating new recruits made easy

Manage and assign all the tasks necessary for the arrival and integration of a new employee with the Onboarding module of Core HR.

Future employees fill out a personal data form that they receive by email before their arrival.
HR teams can prepare the contracts on the basis of the information entered. They are also notified of the current administrative tasks to be carried out.
The IT department knows when to order computer equipment and create access.
The manager appoints a sponsor, prepares the arrival schedule, manages the Welcome Kit…

When (and if) the employee leaves the company, you will also be able to carry out the offboarding process: goals redistribution, transfer of skills, equipment recovery, etc. The transition period will be easy to manage and it will help you part ways on good terms.

The right data, ready to be used

Make sure that employee data are always up-to-date. An empty field or an error in the IBAN of an employee? Send update forms as well as automatic reminders to those who are late.

Each month, generate a shuttle form with the recap of all updates. It will make it easier to send employee information to payroll, be it managed in-house or outsourced to your fiduciary.

Core HR notification system will also help you remember important deadlines. This way, no one will miss any end date of an employee’s trial period or for a work permit. You can also be notified when employees change any of their administrative details.

Finally, you can create charts to analyze data and easily monitor your key indicators.

Find your HR data in no time with Core HR

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